Free drawing register template for Excel.
A ready-to-use drawing register that tracks every drawing by number, revision, status, and transmittal. Download it, fill in your own drawings over the example set, and you have a working register in minutes. No email, no form.
.xlsx and .csv · 14 columns · Dropdowns for discipline and status · Example project included · No email required
Every column a real register needs.
The template is built from document-control practice, not a blank grid. Fourteen columns cover the drawing, its revision, its status, and every issue, so the register answers which revision is current and what was sent to whom.
The Discipline and Status columns carry dropdowns, the header row is frozen and filtered, and a second sheet explains how to fill each column.
Read what makes a document controlled- 01Drawing number
The controlled drawing number. Keep the format consistent across the project so the register sorts cleanly.
- 02Title
The drawing title as printed in the title block.
- 03Discipline
The discipline the drawing belongs to, picked from a dropdown of Architectural, Structural, Civil, Mechanical, Electrical, Hydraulic, Fire, Survey, Landscape, Geotechnical, or General.
- 04Originator
The company or team that produced the drawing.
- 05Sheet
The sheet number within a multi-sheet set.
- 06Revision
The current revision of the sheet, for example A, B, C, or 0. One row holds one revision.
- 07Revision date
The date this revision was drawn.
- 08Revision description
What changed at this revision, in a line.
- 09Status
Where the drawing sits in its life, picked from a dropdown of Draft, Issued for review, Issued for construction, As-constructed, or Superseded.
- 10Issued to
Who the drawing was last issued to.
- 11Transmittal reference
The transmittal the drawing was issued under, so every issue is traceable.
- 12Date issued
The date the drawing was last issued.
- 13File location
Where the drawing file lives, so the register and the file stay linked.
- 14Notes
Anything else worth recording against the row.
Fill the register as drawings are booked in.
Six steps keep the register reliable. Work down them as each drawing arrives, and the register stays a true picture of what is current, what is superseded, and what has been issued.
Add a row as each drawing is booked in
Start a row the moment a drawing arrives. Fill the drawing number, title, discipline, and originator first, then the rest as it is issued.
Keep one row per revision
When a drawing is reissued, add a new row for the new revision. Do not overwrite the old one. The register then carries the full history, the way a controlled revision numbering scheme expects.
Set the status as the drawing moves
Use the Status dropdown to move a drawing from Draft to Issued for review, Issued for construction, and As-constructed as it progresses.
Mark superseded rows and keep them
When a revision is replaced, set its status to Superseded and note the revision that supersedes it. Keep the old row, so no one mistakes a superseded sheet for the live one.
Record every issue against a transmittal
Log each issue with its transmittal reference, who it went to, and the date it was issued. That line is your proof of what was sent, and when.
Point the file location at the file
Fill the file location with where the drawing file lives, so a reader can go from the register straight to the sheet.
A spreadsheet register works, until it does not.
A register like this is quick to start, everyone can read it, and it holds the shape of your drawing record on one page. It keeps working until two things happen: the register and the drawing files drift apart, and more than one person needs to edit it at once. When you are chasing which file matches a row, that is the sign to move the record into drawing management software.
The drawing files carry their own revision history, so the register and the sheet can never drift apart.
XRAY runs OCR and full-text search across every drawing, scans included, so a tag on an old sheet is findable.
Open DWG, DGN, and PDF drawings in the browser, so the whole team can read a sheet without a CAD seat.
Issue tracked transmittals and keep a log of every change, so the record answers who changed a drawing, and when.
Lunr is drawing management software built for the record. It holds the files under revision control, searches the text inside every sheet, and keeps every drawing under one controlled register, so the register can never drift from the file.
Questions about drawing registers.
What a register is, the columns it needs, who keeps it, and when a spreadsheet has done its job.
- What is a drawing register?
- A drawing register is the single list of every drawing on a project or asset, with each drawing's number, title, discipline, current revision, status, and issue history in one place. It tells you which revision is current, which sheets are superseded, and what was issued to whom. This template gives you that register in Excel, with a CSV copy for any other tool.
- What columns does a drawing register need?
- At a minimum, a drawing register needs the drawing number, title, discipline, originator, sheet, revision, revision date, and status. A register that also tracks issues adds who the drawing went to, the transmittal reference, and the date issued. This template ships all of these, plus a file location and a notes column, with one row per revision.
- Who keeps the drawing register?
- The document controller usually keeps the register, with the drafting lead and project engineers feeding it as drawings are produced and issued. On a smaller job one person owns it. The register only stays reliable while one clear owner books drawings in, records each revision, and marks superseded sheets, rather than several people editing copies of the file.
- How are revisions recorded in a drawing register?
- Record one row per revision. When a drawing is reissued, add a new row for the new revision rather than overwriting the old one, so the register carries the full history. Set the earlier row's status to Superseded and note the revision that replaces it. The register then shows the current revision at a glance and keeps every earlier one on the record.
- When should you move off a spreadsheet drawing register?
- A spreadsheet register works until the register and the drawing files drift apart, or more than one person needs to edit it at once. When you are chasing which file matches a row, or the audit trail is an email thread, move the record into drawing management software that holds the files under revision control, searches the text inside every sheet, and logs every change.
- Does the template work in Excel and Google Sheets?
- Yes. The .xlsx file opens in Excel with the header styling, frozen header row, autofilter, and the Discipline and Status dropdowns in place. The .csv copy opens anywhere, including Google Sheets and any other spreadsheet tool, and holds the same columns and example rows without the formatting.
Outgrown the spreadsheet register?
Book a walkthrough with someone who knows what a transmittal and an as-constructed drawing are, and watch Lunr keep the register and the files together.
10M+ documents under management · Hosted in Australia and the US · SAML · Full audit trail · Export anytime
- entity
- Lunr Labs Pty Ltd
- location
- Melbourne AU
- workspace
- documents.lunr.app
- rev
- 2026